Oversight of Bookkeeping
and
Accounting Personnel

In many instances, a company will have their own independent accounting personnel.  This area does not deal directly with doing the actual initial work, such as data input, but it deals with oversight of the work that has been performed by the staff. In some instances, this work (such as data input and other general bookkeeping tasks) may be completed by the management which may be the case with smaller companies.

BC Business Services, Inc. task is to take the information that has been input into your accounting system, and review it for accuracy. In the process of doing so, we may revise records, change how specific items are categorized and can make general recommendations as to how it may be done more proficiently.

To many companies, this is a service that gives the management a better peace of mind, knowing that a fully trained accountant can overlook the books whenever it is necessary. And also someone they can ask questions to if need be.

Other Resources for this Topic.  See:  QuickBooks Tune-up and Review

Though there really is no specific answer to this question, we recommend that a company does this at least 2 times a year or even quarterly to be more prepared, in preparation for income tax filings. Though it really is up to the company as to how often you wish to have our company do this, we do recommend that it be done at least twice a year and normally, if possible, on a quarterly basis. This will of course depend on how much work has been done.

If the company is a smaller company, it may be sufficient to do it even once a year before doing the taxes which we can do if that is the case, as we also do income tax preparation.  If however the company has many transactions, it may be necessary to review the books more often to avoid compounding errors which can be time consuming to fix in most cases. 

The overall question that really needs to be answered is how confident you are that the books are right, that things have been categorized properly and if it is necessary to change things, how often will it take to do that. This really is the true question that needs to be answered. If you just need a person to overlook it and say good to go with a few minor changes, and maybe answer a few questions, then review can be done less frequently.  

In most to all cases, it will be necessary for our company to have access to your books while we are working on them. With many programs, QuickBooks included, Accountant Copies unfortunately will not allow for changes to certain items to be made and would result in more work for the client. In such instance, it is necessary to have complete access to the full accounting books in order to complete this task.

In such sense, only one use of the program will be able to be used at the time. This of course may not be the case if you have an online system where it would allow more than one person to work on the books at the time.

In most cases, we can complete the work in a matter of day or so. In other cases, depending on the company size, it can of course take longer for the review and any changes that may be made to the books.

We will do our best to do it as quickly as possible of course and if necessary schedule it for days that you may not need to use the books. Even doing it over the course of time will be okay, so long as it gets completed.

Of course the answer to this question is Yes. We keep track of all matters that we have worked on and in cases where the program will allow for Audit Reports, we can show that as well. In cases where a group of information needs to be changed or accounts added and such, we will do our best to give you a generalized overview of what work was done and of course why it was done.

Again, in some cases, it will be necessary to re-categorize items which in some cases will include the necessity of creating new accounts and otherwise. In light of the work, we will do our best to make it as error and worry free on you as we possibly can.

We can. In many cases, again, many companies may already have fully trained personnel to do the work. However, it does not hurt to have another person review such work for accuracy and to ensure that problems are not developing, which again, can in some cases take much time to fix. It really is up the company on this matter though.

When it comes to answering questions or showing personnel how to better do things or where to categorize certain items of course we will do our best to do that. In some instances we may have to sit down with them and go over what exactly needs to be done so that the work is completely as efficiently as possible.

And if it’s just a quick question, we are just a phone call away.  In some cases of course it may be necessary for us to research certain matters, as they are not generally speaking, of a normal everyday nature, but this is not likely to happen unless it is a rather complex issue. Even so, we will let you know before we have to do so.

Yes. Please review our section entitled Training of Bookkeeping and Accounting Staff.

Yes. Please review our section Bookkeeping Services.

You can use the Contact Form Below.

We are available Monday through Sunday. If you are within the greater Portland area, we ask that you meet with us at our location to discuss these matters. In doing so, either way before we meet, depending on the location, we will let you know what we require from you and can proceed accordingly.

We can also meet with you at your location as well. It will of course depend on what needs to be done and other factors involved with the work that needs to be performed.

If records need to be reviewed which are located at your office, it may be more feasible to meet at your location. Generally speaking however, we can normally do most of the work that we may need to at our location and discuss with you the best alternatives as to whether or not this is the case.

Please use the Contact Form below if you have questions or would like to set-up an appointment!